Introduction: If you non-technical users and you want to convert Outlook PST Emails with Attachments to PDF format then the blog will be helpful for you. Read the whole blog carefully.
PST File vs PDF Format
- PST File: A PST document is a proprietary file format used by MS Outlook to preserve several forms of information, including emails, calendar sports activities, contacts, and more. It is unique to Outlook and is typically carried out for archiving, backups, and data internal to the Outlook environment.
- PDF Format: PDF is an adaptable file layout evolved by Adobe. It is extensively used for describing files without the assistance of software, program applications, hardware, or on-foot structures. PDF files can encompass text, pictures, links, and more, making them appropriate for sharing files with well-accepted formatting.
Reasons to Convert PST Files to PDF Format
Whether or not PST files must be converted to PDF files depends on the user’s settings. Here, we’ll go over a few common reasons to convert Outlook data files to PDF.
- Cross-platform compatibility allows PDF files to be easily viewed on any device.
- Users do not need to be online to use PDF files.
- PDF files can be encrypted to stop unauthorized users from accessing private data.
- Sharing PDF files with others is made simple by their tiny size and ease of use.
- Data in PDF format can be used for legal paperwork.
- Any type of image, video, link, etc. can be stored in PDF files.
- Because PDF files have the aforementioned advantages, users often convert PST to PDF.
Now let’s look at the responses to the most common query from users: “How do I convert a PST file into a PDF?”
Process of Converting Outlook PST to PDF by Hand
Exporting PST files to PDF files can be done in a few different ways. However, some of the methods are useless and do not produce the desired results. Because of this, we’ll discuss here the two different methods that you can employ to properly preserve the data from PST files in PDF format. We shall discuss these two tactics in great detail.
#1 Technique: To convert PST files to PDF, use the Print option.
- Open the Outlook account on your smartphone.
- To save an email in PDF format, choose the desired email.
- Navigate to the File menu and choose Print.
- Choose Microsoft Print to PDF first, then click Print.
- After choosing the place to store the PDF files, click the Save button.
Trick 2: Export PST to PDF with Acrobat Reader
- Select the Adobe PDF tab after opening Outlook.
- Click on the selected emails in Adobe after selecting the emails you wish to convert.
- Next, select the Create New PDF option from the drop-down menu.
- Choose the location to save to and press the Save button when the saving box pops up.
- You can now save the data from your PST files in the appropriate PDF format.
The two most straightforward methods for converting Outlook data files to PDFs are mentioned here. However, if you only wish to save a specific number of emails as a PDF file, this method is ideal. Saving several emails using this approach might take a lot of time.
Furthermore, there’s a good chance that data will be lost. Consequently, in the section that follows, we’ll discuss an alternative method that makes it straightforward to convert PST files into PDFs in mass.
Safely Export & Print PST Emails to PDF Format with FixVare Software
Use the cutting-edge program FixVare PST to PDF Converter Software if you’ve tried converting PST files to PDF format manually. One or more emails with attachments can be easily and rapidly exported to PDF format with this program. Users using any version of Windows, including Windows 2000, Windows Vista, Windows XP, Windows 7, Windows 8, Windows 8.1, and Windows 11, can download this application. Every version of Microsoft Outlook, including 2002, 2003, 2007, 2010, 2013, 2016, and 2019, is supported by the app. To discover more about the features, download the app’s free demo.
In Nutshell,
In this blog, users can use the three methods to convert PST files to PDF format. Users can choose the best method to print and read Outlook emails and attachments in PDF format. Try the free demo version of the professional method to learn more about the capabilities of this app without spending a large amount of money.