Using NSF file format, IBM Lotus Notes is an email client storing all the data related to the Notes account. In the business setting, this is essentially a desktop application used for mailing needs. Like other bespoke apps and document libraries, this email client is also used to access the databases.
Note that NSF files produce a lot of pointless space consumed by duplicate emails generated in them. This article will thus stress the methods by which a user can manually and automatically delete duplicate emails from Lotus Notes.
How Lotus Notes Generate Duplicate Emails?
Lotus Notes allows repeated emails for really basic reasons. Every day we get several emails; occasionally we get one email two or three times. We also get alerts, press releases, promotional news, etc. from many websites via email messages. Still, it also occurs when a person repeatedly sends the same email. These are the reasons mailboxes show email duplicity.
For Lotus Notes users, the duplication poses many challenges; that is, the duplicate emails occupy the same space as the original database. This covers the free space and necessary release of the duplicated stuff. The file size increases greatly if the NSF database’s duplicate data item count rises extremely significantly. Furthermore, NSF files become prone to corruption when they almost cross the maximum size limit.
Methodologies to Remove Duplicate Email in Lotus Notes
Given the volume of emails, sorting Lotus Notes’ mailboxes becomes important. Here are various ways to delete inadvertently produced emails that take undesired space and compromise Lotus Notes’ performance.
#01: Manual Method
Lotus Notes users must choose the duplicate data items separately and then delete them to free up the storage capacity to erase repeated emails. This method takes a lot of time to complete, hence it is not possible if a single Notes account has several emails present. Running the Lotus Notes scripts with the Domino agent is another way to eliminate extra emails. These techniques do not yield the desired outcomes, though, therefore for non-technical users employing scripts is a quite difficult approach.
#02: Expert Method to Remove Duplicate Emails in Lotus Notes
TrustVare Duplicate Remover Software provides a complete solution to managing duplicate emails across several file formats, including PST/EML/MSG/MBOX/EMLX. Among other email systems, Outlook/Thunderbird/Apple Mail/Windows Live Mail effectively removes duplicates from several others. It improves effectiveness and fixes problems with extra capacity. It draws attention to the repetitiveness but does not include any supporting emails. They can run both inside the folder and span the folder. This utility finds and gets rid of repeated items from the Lotus Notes NSF file. It assures us that features and knowledge are exact and consistent. It works with every Outlook version as well as Lotus Notes. These files fit both ANSI and UNICODE PST and MSG styles perfectly.
Essential Aspects:
- It swiftly eliminates duplicate files that are password-protected.
- It removes and deletes unnecessary items from the Lotus Notes mailbox.
- For efficiency, conduct immediate duplicate searches using batch processing.
- There are no limitations on the size of data files when it comes to eliminating duplicates.
- Quickly find what you need, remove any duplicates, and effortlessly scan your files.
- It integrates effortlessly with Outlook, Lotus Notes, and other versions of Windows.
- 24*7 Technical support.
- A trial version is available at no cost for users.
Guide to Removing Duplicate Emails in Lotus Notes
- Download the Duplicate Remover Tool.
- Choose one or more NSF files/folders according to your needs and then click on browse.
- Examine the NSF file contents and mark the items that you need to remove duplicates.
- Select the type of duplicate remover.
- Select the desired location.
- Hit the Remove Duplicate Mails.
Concluding Thoughts
This document outlines two methods for eliminating duplicate emails in Lotus Notes. Initially, using both the hands-on approach and the specialized equipment. Users have the flexibility to choose any method that suits their needs for removing redundant files from their Notes account.