Detailed Guide to Export Office 365 Mailbox to PST Format

Office 365 is commonly used by users due to its extensive connectivity and advanced features. However, users are seeking additional security, which can be achieved by exporting Office 365 to PST. This article outlines the most effective methods for exporting your mailbox for security, legal, and personal purposes. You can carry out the export using the free manual approach or by utilizing an Office 365 Backup Tool to securely backup Office 365 files.

Why do Users need to Export Office 365 to PST?

• Users need internet access to log in to their Office 365 account and access its data. Without the internet, you won’t be able to access your account.
• PST files can be easily accessible and portable from different systems.
• The addition of PST files to any Outlook account is a simple process.
• Users can reduce the size of the Office 365 mailboxes by using a method to export the Office 365 mailbox to PST.

Because of these reasons, users prefer to export their Office 365 emails to PST format. Without any further delay, let’s move ahead and discuss the solutions.

Export Office 365 Mailbox to PST Using Manual Method

With Microsoft’s eDiscovery, you can export your Office 365 mailbox to PST. The best way to export Office 365 to PST is to use the eDiscovery tool’s content discovery process. You must do a few things to shrink an Office 365 mailbox to PST. Do the following with your Office 365 account:

Stage 1: Assign the eDiscovery Permission & Check for the Export Role

1. Open the Admin Centre once you are signed in to your Office 365 account.
2. Now, you must tap on the Security option from the admin center wizard.
3. Click “Permissions” and then “eDiscovery Manager for your Office 365 export mailbox to PST.”
4. You have to join the eDiscovery Manager Role group with your account. Click on the “Edit” button.
5. Click the “search” button to Export Office 365 Mailbox to PST. Click “Content Search.”
6. Go to the New Search page now. The page for searching the description will open.
7. Give the new search a name and explain what you want to find. Also, choose where to export the mailboxes.
8. Now, add export conditions and click the “Submit” button. In the background, the search page will run.

Stage 2: Create a New Content Search and Backup Office 365 Mailbox to PST

1. Go back to the page where you searched and tag the refresh button.
2. Choose the last Search, and the result will appear in the window.
3. Click the Action button and then click Export result from the menu.
4. Go to the Search window, and click the Export option.
5. Now copy the Export Key and click on the Download option.
6. Then your computer will get the eDiscovery tool for Office clients. Start the tool and paste the export key you copied into the edit box.
7. Browse and select the place where you want to save the PST file.
8. Click the Start button to finish. It will complete your Office 365 export mailbox to PST.

Following the steps above, you can use the Office 365 content discovery process to export your Office 365 mailbox to PST. But many things make it hard to finish the exports.

Drawbacks of the Manual Method

• It takes a long time to finish.
• It can’t export all the information in emails, calendars, or contact boxes.
• There are no possible item filtering options for your Microsoft 365 export mailbox to PST.
• To use this export, you need to know how to do it technically.
• It does not assure that data will be safe. A small mistake made by a person can lead to a massive loss of data.

The manual method has many problems, most of which can’t be fixed immediately. A professional Office 365 backup tool is needed to export Office 365 mailbox to PST without any difficulty. Let’s discuss the professional solution in detail.

Professional Solution to Export Office 365 Mailbox to PST Format

The professional Office 365 Backup Tool is a powerful utility to backup the Office 365 mailbox with accuracy. It is a two-in-one solution i.e. backup as well as restore Office 365 data. Users can utilize this software to export their Office 365 mailbox to PST without hassle. It provides complete security and accuracy throughout the process. This software has multiple built-in features that simplify the backup process. Also, it comes with an intuitive interface that makes it easier for non-tech users to operate. Furthermore, this software can backup Office 365 emails to PST in just a few steps.

Steps to Export Office 365 to PST Using Professional Tool

1. Download the Office 365 Backup Tool and install it on your system.
2. Run it as an administrator. Then, click on Backup > Continue.
3. Choose the Authentication mode, and input your Office 365 account information.
4. Enable the Assign Impersonation option (for migrating from multiple user accounts) and then Sign In.
5. Select the User and Mailbox type and proceed by clicking on Next.
6. From the tree hierarchy, pick the file or folder you want to backup and click Next.
7. Now, choose PST as the file-saving format. Specify the destination and press Next.
8. Then, select the additional required filters and click Next. Finally, click the Convert button.

Final Words

In this blog post, we’ve discussed the best 2 methods to export Office 365 mailbox to PST format with 100% accuracy. We highlighted the drawbacks of the manual method and recommended a professional Office 365 Backup Tool. You can try a free demo version of this tool before purchasing to access its capabilities.