At present, Zoho Mail remains one of the most user-favorite email clients due to advanced search features, filters, eDiscovery operations, and more. But now many companies using Zoho Mail have decided to move to Microsoft 365 because of better collaboration cloud capabilities, app integration, centralized management, security, etc. Users cannot leave Zoho Mail data behind, so they migrate Zoho Mail to Office 365.
Still, the migration process is not an easy task. Many users worry about losing their emails, contacts, and other critical business data, while some worry about downtime during switching platforms. But now with effective email migration solutions, they don’t need to worry.
Methods to Migrate Zoho Mail to Microsoft 365
The process to migrate Zoho Mail to Office 365 is not direct. The process involves import/export with Zoho Mail and Outlook, respectively. However, complete step-by-step processes are mentioned below that anyone can follow, from beginner to tech expert. So, pick the one that suits you:
Method 1: Import Zoho Mail to Office 365 using Zoho Application
Alone Zoho Mail application is not enough to complete the migration; it needs Outlook with an Office 365 account configured to migrate Zoho to Office 365. Here are the steps to follow:
Part 1: Export Zoho Emails to EML Files
- Open Zoho Mail with the account configured, tap on Settings icon, and then Import/Export Email.
- Choose the Export as EML option and select the mailbox folder.
- Now, choose duration (date, month, etc.), include a subfolder, etc., then tap on the Export as EML button.
- In your inbox, you will receive an email that has a downloadable zip link on the same account.
- Open that link and review that and tap on Download.
All your emails will be downloaded, but make sure to download the .zip file before deleting the account.
Limitations You May Feel with This Method
- Difficult process.
- Important emails may be lost.
- Chances of human error.
Part 2. Import Zoho Mail EML file to Office 365
Now, you’ll need to import the download zip file emails in your Office 365 account. For that, open your Outlook and then configure your Office 365 account. Once done, unzip the downloaded file and drag and drop each EML file into the Office 365 folder effectively. But make sure that no EML files are left.
Method 2: Migrate Zoho to Office 365 via Outlook
In this method, only Outlook is needed to migrate ZohoMail to Office 365, but you’ll need to configure the Zoho account in Outlook. Here are the steps to follow:
Stage 1: Configure Zoho Account in Outlook
- Open your Outlook application, go to File, and tap on Add Account.
- Add your Zoho mail account to Outlook effectively.
- Once added, again go to File, tap on Open & Export>Import/Export.
- Choose Export to a file and then click Next.
- Now select Outlook Data File (.pst) and click Next.
- Select the entire mailbox or the specific folder under your Zoho email account that you want to migrate, then click Next.
- Tap on Browse and then specify a location to save the output file and click Finish.
Zoho Mail emails and other data will be saved in a PST file.
Stage 2. Transfer All Zoho Emails into Office 365
- Once you’ve received Zoho mail data in a PST file, configure your Office 365 account in Outlook.
- After that, go to the File tab, tap on Open & Export, and choose the Import/Export option.
- Choose Import from another program or file and tap on Next.
- Select Outlook Data File (.pst), then tap on Next.
- Browse the recently exported PST file (having Zoho mail data), then tap Next. Include folders and sub-folders if needed and click Finish.
After performing these steps, your Zoho Mail will be migrated to Office 365. You can check what has been migrated.
Last Say
Now that you know the complete step-by-step process to migrate Zoho Mail to Office 365. However, these methods don’t directly help to migrate, but can be helpful for basic tasks. They also come with limitations like no bulk support, a long stepwise process, etc., that make them less suitable for wider migration.
For enterprise-level email migration, users need a reliable and 100% working solution along with a strong strategy & best practice. So first, access your source data size and then pick the methods that suit you effectively.
Frequently Asked Questions
Q: What are free and native ways to migrate Zoho Mail to Office 356?
A: You can use Zoho Mail and the Outlook application to migrate Zoho Mail to Office 365 natively with no cost. However, they don’t help to migrate directly, but can be helpful when you need to migrate a few important emails to Office 365.
Q: Which method do you prefer if I ask you to migrate Zoho Mail to Office 365?
A: Each method has its own set of processes and results. For countable emails or data, go for Zoho Mail with Outlook, but for bulk data migration to Office 365 from Zoho Mail (under 50GB in size), go with Outlook only.
