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Summary: It truly becomes one of the challenges in managing email attachments in Microsoft Outlook, especially when there are multiple downloads at a time. Failing to mention that you are frequently receiving emails with attachments. Instead of saving them one by one, it would definitely be very tedious and maybe time-consuming in some instances.
However, there are also some efficient ways to save multiple attachments from Outlook emails in bulk. Today, we will discuss several manual techniques by which one can extract attachments and thus make his work more efficient.
If you would like, you could even use the PST Attachment Extractor from the Microsoft Store, which could indirectly help save users a lot of their time.
Why Save Multiple Attachments in Outlook?
There are many possible reasons why one would prefer to save attachments in bulk:
- Manually downloading attachments takes a lot of time and is unprofessional.
- If you save attachments separately, you ensure that you have backup copies for any important files.
- Saving attachments into a dedicated folder helps you manage files better.
- Heavy attachments in Outlook consume space and thus reduce performance.
Save Multiple Attachments From Outlook Emails – Manual Methods
Here, in this section we are going to discuss four methods to quickly save your attachments by following the below steps.
Method 1. Save Attachments From a Single Email
Having an email with attachments makes the process of saving them one by one a tedious task by itself. Since Outlook has a built-in option for downloading all attachments, hence making it relatively quick and hassle-free.
- Open the mail in Outlook with several attachments.
- Select one of the attachments.
- Press Ctrl + A to select all attachments.
- Right-click, and select Save All Attachments.
- Select the desired folder and click on OK.
Method 2. Use Outlook Rules to Automatically Save Attachments
You can set rules to save multiple attachments from Outlook emails. Also, it can be used for specific emails too.
- Launch Outlook. Navigate to Rules > Manage Rules & Alerts.
- Click on New Rule. Select Apply rule on messages I receive.
- Set conditions based on your preference: emails from a specific sender or an email with a specific subject.
- Choose the action and move a copy to the specified folder.
- Click Finish to enable your rule.
Method 3. Use VBA Script to Extract Attachments
You can automate the process using a VBA macro if you routinely handle hundreds of attachments.
- Open Outlook and press Alt + F11 to launch the VBA Editor.
- Then go to Insert > Module and paste in the given VBA script:
Sub SaveAttachments()
Dim objMail As Object
Dim objAttachment As Object
Dim objFSO As Object
Dim strFolderPath As String
strFolderPath = “C:\Attachments\” ‘ Change the path as needed
Set objFSO = CreateObject(“Scripting.FileSystemObject”)
If Not objFSO.FolderExists(strFolderPath) Then
objFSO.CreateFolder strFolderPath
End If
For Each objMail In Application.ActiveExplorer.Selection
If objMail.Attachments.Count > 0 Then
For Each objAttachment In objMail.Attachments
objAttachment.SaveAsFile strFolderPath & objAttachment.FileName
Next
End If
Next
MsgBox “Attachments saved successfully!”, vbInformation
End Sub
- Run the script by clicking on it to save attachments from selected emails to the predefined folder.
Professional Way to Save Multiple Attachments From Outlook Emails
The best way to go about saving multiple attachments from Outlook mails is to use SysTools Outlook Attachment Extractor. It automates the entire process of removing attachments from multiple emails without needing to do it manually. It supports all versions of attachments in PST, OST, and MSG as well as different types of files with advanced filtering by file type, size, or date range. For an easy yet organized way to manage attachments from Outlook, it would be a great option.
Conclusion
Save multiple attachments from Outlook emails can be done by using the built-in options or making it automatic using a VBA script. If your work involves frequent dealing with numerous attachments, then time and effort can be saved by automation. Follow the guideline to extract and organize Outlook attachments effortlessly.
