“Are you unable to print your PST files? It is because they aren’t PDFs. So what can you do to print them quickly and effectively without loss?”
Handling MS Outlook data can be seamless until you need to preserve it in a universally accepted file format, PDF. PST files containing the entire data of an Outlook mailbox aren’t directly readable without their native environment. So what happens when you need to share a few emails with legal teams, archive data for compliance, or secure in a portable document? You convert PST to PDF for free or by a PST to PDF File Converter, following the procedures mentioned in this guide.
Why Do You Convert PST File to PDF?
Outlook PST files are ideal to store their entire mailbox data (emails, contacts, calendars, notes, and more), but with limitations:
- Specifically requires MS Outlook to open or access
- Cannot be printed or shared directly to other users
- Unsuitable for legal evidence submission or archives
- PST files won’t suffice due to the need for tamper-proof data
In contrast, platform-independent PDF files are easier to access and share. Also, they can be maintained for long-term archives while keeping the formatting intact. PST to PDF conversion ensures that files are accessible even without Outlook and can be printed, digitally signed, or shared and used anywhere. Moreover, you can maintain attachments, headers, embedded images, and formatting for documentation. So, it is an ideal format.
Furthermore, let’s take a deep look at how the methods help with an effective and streamlined conversion.
How to Natively Convert PST to PDF Format?
When working with a small number of Outlook data files. Choose to manually print all emails and attachments from a built-in feature. The steps to utilize the print feature are:
- Start Outlook and load the PST data file into it.
- Afterward, one by one, pick emails to convert and save on the PC.
- Open it and click Ctrl + P to view the Print dialog.
- Further, in the dialog, click Microsoft Print to PDF as the destination.
- After that, apply customization with More Settings. Later, click Print.
- A new Save As dialog pops up. Choose a location and finally, convert with Save.
Drawbacks: You Get Along With This Method!
- No batch processing, you need to repeatedly print each email individually.
- The folder structure retention is not possible as PDFs are saved separately.
- Attachments are to be saved manually as well by printing each one of them.
Note: This method is only best for one-off conversions and not for enterprise-level use.
Professional Software to Efficiently Convert PST to PDF
For power users, IT teams, and enterprise admins dealing with large and complex volumes of PST files and archives. A dedicated PST to PDF Converter Tool is a better alternative option. This versatile utility allows bulk conversions, preserves formatting, and retains folder hierarchy, making it suited for migrations or long-term documentations.
Other massive and unique features of Export PST to PDF Tool include:
- Convert many PST files, folders, and subfolders all at once in minimal time and steps.
- No dependency on MS Outlook during or after the conversion.
- Save output with attachments, images, and complete folder structure.
- Offers various filters (Exclude duplicates, Date Range, Folder Name, etc.)
- Furthermore, even if you are looking for interoperability across email clients, you can also convert PST to EML or other formats for flexibility.
Convert PST File to PDF with this Quick Stepwise Flow
- First, launch the Outlook File to PDF Converter Tool.
- Click Next and load PST/PSTs from any Outlook version into it.
- After that, click Next again and preview all emails and more in the tool.
- Select relevant folders, click Next, and further, opt for PDF format.
- Later, apply the significant filters you require and mention a Path to Save.
- At last, to finalize the conversion process with no loss, click Convert.
Don’t you find it a little too easy? Try the Outlook PST to Adobe PDF Converter Utility trial version for scalable, reliable, and trusted bulk conversions.
Conclusion
To sum up, converting PST to PDF is no longer a complex task, especially when users begin with the right approaches. While the free processes to convert PST to PDF are sufficient for small-scale use. Professionals and organizations handling sensitive data or dealing with large volumes benefit from an automated tool. Whether for legal compliance, record keeping, or accessibility, PDF format ensures your Outlook file is readable, portable, and secure.
FAQ
1. Is it possible to convert multiple PST emails to PDF at once?
Yes, it is certainly possible to convert multiple PST emails into PDF files all at once. All you need is an expert MailConverterTools PST to PDF File Converter Tool that handles batch conversions at the same time. Also, gives output with zero loss and without the installation of the MS Outlook application.
