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Convert Access Database Report to MS Word Document – Easy Guide

If you are looking for the right way to convert Access report to Word document. Then, don’t worry, you are on the correct result. In this piece of information, we will cover the free methods and expert guide to mitigate the challenge you are facing. With this much being said, let’s delve into the solutions right away. Besides this, you can look for a solution on how to export access to excel in just a few clicks.

Export Access Report to Word File Format – Manual Approach

Here are some of the free and easily accessible solutions to convert .mdb/.accdb file reports to .docx format. We have used several methods to operate. Make sure the follow the steps meticulously. 

Copy and Paste Method:

  • Open the Access report you want to export.
  • Select all the contents of the report (Ctrl + A).
  • Copy the selected contents (Ctrl + C).
  • Open a new Word document.
  • Paste the contents into the Word document (Ctrl + V).

Export as RTF (Rich Text Format):

  • Open the Access report.
  • Go to “File” > “Save As” and choose a location.
  • In the “Save as type” dropdown, select “Rich Text Format (*.rtf)”.
  • Save the report.
  • Open the saved RTF file in Microsoft Word.

Export as HTML and Open in Word:

Export the Access report as HTML.

Open the HTML file in Microsoft Word. Word can handle HTML files and will convert them into a Word document.

Using Mail Merge:

Export the Access report as a text file or Excel spreadsheet.

Use Word’s Mail Merge feature to import the data and create a Word document.

VBA (Visual Basic for Applications):

Write a VBA script within Access to automate the export to Word. This allows for more customization and control over the process.

Here is a basic example of VBA code for exporting an Access report to Word:

Sub ExportReportToWord()

    DoCmd.OutputTo acOutputReport, “YourReportName”, acFormatRTF, “C:\YourPath\YourFileName.rtf”

End Sub

Make sure to replace “YourReportName,” “YourPath,” and “YourFileName” with your actual report name, desired path, and file name.

Also read: Various methods to import access database to SQL server

Instant Tech – Convert Access Report to Word Document

In place of complicated, time-consuming, and technical methods that pose risks of data loss and corruption, we introduce a reliable solution: the Access to Word file format migration tool. This tool, approved by experts, ensures a swift and hassle-free migration process.

Moreover, this application not only transforms Access files into document but also supports various file formats like Excel, CSV, ACCDB, MDB, and more. Additionally, it can recover deleted database objects from .accdb/.mdb files.

Now, let’s explore the migration process without errors or data loss. Any encountered errors can be addressed by contacting our 24×7 customer service.

Step 1. Download and launch the Access migration tool on your computer.

Step 2. Click on the Browse tab to locate your Access (.accdb/.mdb) file.

Step 3. Hit the Export button, then choose Excel (.xlsx) from the dropdown menu.

Step 4. Then, pick the export options such as Schema or Schema and Data carefully.

Step 5. Finally, click Export/Save to initiate the conversion with the selected parameters.

Step 6. While in the Excel sheet. Go to the FileSave asWord (.docx)

Final Takeaway

In this discussion, we’ve delved into cost-free options to tackle the challenge of convert access report to word document. While these readily available methods are advantageous and free, they do come with notable limitations, as outlined in the preceding section addressing their drawbacks. Consequently, placing trust in the Bitrecover Access migration tool emerges as a reliable solution.