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Learn How to Migrate Outlook Emails to Office 365 Efficiently

In today’s fast-changing digital world, businesses are always looking for ways to work more efficiently. One important thing they do is move their emails from Outlook to Office 365. This move can help them use new tools and work together better using Microsoft’s cloud services. With more people working from different places, it’s crucial to move email smoothly to keep everything running smoothly. But doing this right needs careful planning and knowing how both Outlook and Office 365 work.

Reasons to Export Outlook Emails to Office 365

In many scenarios, users want to move their Outlook data to Office 365, but do you know what type of factors are associated with it? If not, then just go through the below points which outline the same:

  • Office 365 allows access to emails, contacts, and calendars from any internet-connected device.
  • Office 365 provides tools like SharePoint and Teams for seamless collaboration.
  • Office 365 plans can be tailored to accommodate the needs of growing businesses.
  • Includes encryption, data loss prevention, and multi-factor authentication.
  • Microsoft handles updates and maintenance, ensuring access to the latest features.
  • Eliminates the need for on-premises servers, and operates on a subscription-based model.
  • Seamless integration with Office apps, Exchange Online, and Azure Active Directory.
  • Office 365 offers robust uptime guarantees and reliable service availability.

Read more: Office 365 Shared Mailbox Limitations

How to Migrate Outlook Emails to Office 365 Manually?

Migrating Outlook emails to Office 365 manually involves several steps. Here’s a general guide to help you through the process:

  1. The first step is to ensure that you have administrative access to both your Outlook account and your Office 365 account. Afterward, follow the given steps to export Outlook data:
  • Open Outlook and go to File > Open & Export > Import/Export.
  • Select Export to a file and click Next.
  • Choose Outlook Data File (.pst) and click Next.
  • Select the folder you want to export (e.g., Inbox, Sent Items, etc.).
  • Choose a location to save the PST file and click Finish.
  1. After exporting the data, our next step is to import PST to Office 365:
    • Log in to your Office 365 account.
    • Go to Outlook and click on the gear icon (Settings) > View all Outlook settings > Mail > Sync email > Import email.
    • Click New import job and choose Upload your data > Next.
    • Browse for the PST file you exported earlier and click Upload.
    • Choose the destination for the imported data (e.g., Inbox, a new folder) and click Next.
    • Review import options and click Finish.

Professionally Export Outlook Emails to Office 365

SysTools Import PST to Office 365 streamlines the migration of Outlook emails to Office 365 with its versatile features. It enables users to effortlessly import multiple PST files to Office 365, maintaining folder hierarchy and data integrity. With selective migration options, users can choose specific items or date ranges to transfer, optimizing efficiency and reducing redundancy. The tool supports large PST files and offers incremental migration while minimizing the risk of data loss or corruption. Additionally, its preview feature allows users to review and verify the contents of PST files before migration, ensuring accuracy and control over the process. 

Guidelines to Migrate Outlook Emails to Office 365

  • Run the software, select Outlook as the source, and Office 365 as the destination.
  • Enable categories for migration under Workload Selection. Use a Date-Range Filter for selective data import.
  • Set folder path for PST files, organized by target emails. Validate permissions for source platform, and grant if successful.
  • Provide Office 365 admin email, and validate credentials.
  • Add users: Fetch Users, Import Users, or Download Template.
  • Display source users, and select for migration.
  • Add destination user accounts: User List Template or Import Users. Validate selected user source and destination accounts.
  • Lastly, click on the Start Import button to execute the process after the configuration is complete.

Read more: Google Workspace vs Microsoft Office 365

Bring it All Together

You can access your email from any location & device, it sounds great! We can do that by initiating this procedure i.e. migrate Outlook emails to Office 365. In the above article, you will find everything that you need for this transition i.e. manual & automated methods. So, don’t waste your time, just opt for any of the approaches that suit your needs, and execute the task hassle-free with step