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Detailed Guide on Office 365 eDiscovery PST Export Tool

In today’s digital world, businesses deal with crucial data, and it’s important to have tools to manage and find that information easily. One such tool is the Office 365 eDiscovery PST Export Tool. This tool helps organizations extract and save data from their Office 365 accounts into a format called PST. But what does this tool do, and why is it important? Let’s explore the basics & eDiscovery export tool limitations to understand how it helps businesses handle their data effectively.

What is the Office 365 eDiscovery Export Tool?

The Office 365 eDiscovery Export Tool is a handy feature included in Office 365 that helps organizations handle their digital data better. It’s mainly used for legal or compliance reasons. This tool lets users take information from their Office 365 accounts, like emails and files, and save them in a special format called PST. This makes it easier to keep important data safe and accessible, especially for things like legal investigations or following company rules. It’s a useful tool for managing and keeping track of digital information in Office 365.

How to Use the Office 365 eDiscovery PST Export Tool?

For exporting the Office 365 mailboxes, public folders, or both, to Outlook PST files, Microsoft provides one solution i.e. eDiscovery export tool. However, running this software can be a hassle for many users because of its complicated GUI. Due to its lengthy steps, there is a huge risk of data loss as one mistake can vanish everything. In that situation, you need another solution to recover deleted contact in Outlook 365, emails, & other content.

So, it is advisable to opt for this export tool only when if you are familiar with this as well as the exporting procedure. But, do you know why this solution seems so tedious? If not, then just go through the quick instructions to operate this:

  • Access Security & Compliance Center. Navigate to eDiscovery in the Microsoft 365 admin center.
  • Set up a new Content Search, specifying search criteria like keywords, sender, and date range.
  • Preview search results to confirm they match your expectations, ensuring you’re collecting the right data.
  • Export search results to PST, selecting mailboxes/public folders, and specifying export options and destination.
  • Monitor export progress from the Content Search dashboard’s Export tab; it may take some time.
  • Download PST files once the export process completes, and review exported data for accuracy.
  • Complete the Content Search and manage exported PST files according to organizational policies and requirements.

So, these are the concise guidelines of the Office 365 eDiscovery PST Export Tool, which seems so easy to understand. Apart from its guidelines, there are more limitations associated with this that are faced by the users in recent & still in present times. To know more about it, just have a look at the upcoming section.

Know About the eDiscovery Export Tool Limitations

Many hurdles were faced by the users during the exporting task with the eDiscovery tool. Below are listed points are help to understand what type of hassle is associated with the same:

  • Limited support for various formats may lead to incomplete exports or compatibility issues.
  • Performance issues may arise with large datasets, potentially causing crashes or slowdowns.
  • Tools might struggle with intricate data hierarchies, risking incomplete exports. To avoid this issue just opt for the Office 365 Backup Tool to ensure data continuity even if your content is lost.
  • Inaccurate handling of metadata by the Office 365 eDiscovery PST export tool can compromise data integrity, especially in legal contexts.
  • Export processes may be slow or resource-intensive, impacting workflow efficiency.
  • Pricing structures based on data volume or users can lead to significant expenses.
  • Challenges may arise in integrating tools with existing systems or workflows.
  • Inadequate support or infrequent updates can hinder troubleshooting and compatibility.
  • Ensuring data security and compliance might be challenging without robust features.
  • Complex interfaces may require extensive training, impacting usability and efficiency.

Now, Let’s Learn How to Export Office 365 Data to PST Simultaneously

Exporting entire information from Office 365 to your local machine manually is not an easy task, especially with the Office 365 eDiscovery PST export tool. So, considering the other solution rather than this seems quite mandatory. For that, right now there is one dependable solution i.e. SysTools Office 365 Export Software that can help to get rid of any hassle associated with the exporting task.  It is specially designed to move large or small data from Office 365 to your computer concurrently.

Plus, It’s effortless to use and lets you pick what you want to move, like emails, contacts, and calendars. Moreover, it has smart features that let you choose what to move and when, so you can keep things organized just the way you like them. Whether you’re backing up your data or switching to a new system, this software makes everything simple for you.

Also read: What are the Office 365 Shared Mailbox Limitations?

Bottom Lines

In many scenarios, users need to export their Microsoft 365 data to a PC or another account. For the same, Microsoft provides a solution i.e. Office 365 eDiscovery PST export tool. But, as we discussed above this solution is so complicated & tedious to operate. Plus, there are several eDiscovery export tool limitations. Therefore, to avoid any type of limitations & hurdles throughout the exporting task, we found one outstanding utility that comes with advanced functionalities & self-explanatory interface, to make your exporting experience hassle-free.