0
0
Are you the one who is looking for the reasons why to incorporate with an outsourcing company for data entry?
If yes, this post is for you. And it’s for all of those who actually look out for professionals who are certified and upskilled in inputting data. Simply put, you can be a business owner, manufacturer, researcher, data miner, or even a marketer with a ton of data. Certainly, storing, securing, and managing it require special skills, experience, and attention to details. A partnership with an expert outsourcing company shares your workload while saving a lot of money, hard work, and resources.
So, here come the top five benefits of joining hands with a data entry outsourcer.
Advantages of Data Entry Outsourcing
For those who want reasons to outsource data entry tasks to a specialist company, here are the top five benefits:
1. Cost Savings and Scalability
The most impressive reason is the cost benefit. When you hire data entry specialists, you save thousands of dollars. How? Simply sum up the cost of onboarding an in-house team of data entry professionals, their salaries, benefits, overheads, training expenses, and infrastructural cost. Certainly, the sum will be far more than outsourcing to a third party. It does not involve any cost other than that of the services required.
Deloitte has confirmed this benefit, revealing that 59% of businesses prefer outsourcing because it costs lower. Moreover, it empowers you to leverage flexibility, which is to scale up or down your data-based solutions. Overall, fluctuations in data entry demands can be handled without investing in or laying off employees.
For example, an eCommerce merchant can increase the demand for product data entry operations during Black Friday or festive Sales. An outsourcing partner can do it effortlessly.
2. Access to Advanced Technology and Expertise
Shifting from an offline to an online data entry environment requires cutting-edge technologies. Specifically, the culture of data can be encouraged with optical character recognition (OCR), artificial intelligence (AI), and automated data entry tools like TypeForm.
The integrated technologies help in transforming offline data into digitised copies in minutes to days, depending on the size of data. And this happens without compromising on accuracy, speed, and efficiency. Beyond this, you don’t have to invest a significant amount in sources individually.
A healthcare provider, for example, outsourced its medical billing records for entry and processing to an outsourcing company. The billing papers require AI-powered OCR tools for digitising documents. This automated method reduces data entry errors by 30% and improves processing time by 50%.
All in all, contracting out with professionals facilitates businesses with easy exposure to skilled professionals and expertise, which guarantees high-quality results.
3. Improved Focus on Core Business Activities
Outsourcing is basically helpful in delegating non-core activities. For businesses, these are diversions from the core business functions, which split their attention from the primary goals. The third party owes responsibilities to do the data job, which spares companies to emphasise strategic initiatives. Simply put, beneficiaries can harness its resources to develop a product, engage customers, and expand reach without worrying about data inputs and their quality.
A survey by Clutch also proves it, highlighting that 24% of small ventures outsource so that they can have time to handle core business functions. Or, they can leverage available time and expertise by aligning resources on driving growth and innovation.
4. Enhanced Data Accuracy and Quality Control
The voice of data is crucial, especially for decision-making. If the quality of data is not up to the mark, the decisions won’t attract desirable results. And for quality audits and integration, you need experts in data cleansing, validation experts, and data analysts & researchers. They adeptly execute processes like de-duplication, normalisation, data collection, enrichment, and standardisation without taking much of time. Even for quality control measures, they excel in multi-level verification and data validation techniques to deliver flawless data.
Their absence creates a vacuum in the quality management. IBM researched and reported that poor data quality causes the US economy the loss of $3.1 trillion every year. So, it’s obvious that you can take no chance to leave data unaudited.
Here again, outsourcing partners, which are ISO 9001 certified, can be reliable. They strictly follow the best data entry practices and quality measures as per global standards.
5. Faster Turnaround Times and 24/7 Availability
Let’s take a case of a global publishing company that has to digitise a manuscript for an overseas customer. It hired an Indian outsourcing company, which leverages different time zones for converting manuscripts into digital copies. The very next morning, it delivered the digitised document, which measured a 40% faster turnaround time.
In essence, contracting with a professional data entry company facilitates faster turnaround times. Sometimes, the difference in time zone helps in leveraging 24/7 data entry services. So, you can drive results by employing resources outside regular business hours. Outsourcing companies often deploy a large team & cutting-edge technologies to handle high volumes of data within days.
How to Address Common Concerns About Outsourcing Data Entry
The aforesaid benefits of outsourcing data input solutions offer true delight. But you cannot ignore complementary concerns, which can be related to security and communication. However, reputed companies that outsource address these issues effortlessly by:
- Embracing Data Security Measures: These measures include encryption for data in transit, deploying secure servers, and complying with regulations like GDPR in Europe, DPDP in India, and HIPAA for healthcare data.
- Interacting without Friction: Open and clear communication is necessary, even if you have delegated a part of responsibilities to a reliable partner. Be in touch with a dedicated account manager, host meetings, and get regular updates so that transparency is there.
Conclusion
Outsourcing data entry is a strategic decision that offers cost savings, access to advanced technology, improved focus on core activities, enhanced data accuracy, and faster turnaround times. By partnering with a reliable outsourcing provider, companies can streamline their data entry processes, reduce operational burdens, and focus on driving growth and innovation.
