Introduction: Having PDFs of your Outlook emails becomes very handy when it comes to the management of emails, archiving, and legal documentation. Nevertheless, the emails that Outlook receives are stored in PST (Personal Storage Table) format, which cannot be read by any other tool other than Microsoft Outlook.
That is why lots of users seek a trustworthy way to convert PST to PDF, in particular when they need to preserve attachments. In this blog, we will go through the process step-wise and help you understand how to select the correct method according to your requirements.
What is a Outlook PST File?
PST File is an Outlook data file that contains a complete backup of your emails, inbox, sent, draft, contact, and calendar entries with attachments. Such files belong to Microsoft Outlook and can be viewed using the app or a relevant tool. Saving your emails in a format such as PDF may be a good option to view, print, or share them outside Outlook, especially when you need them.
Why Convert PST to PDF?- Reasons/Cause
The long-time archiving and sharing of files is available in PDF or the Portable Document Format, which is quite widely acceptable. The following are some of the reasons as to why conversion of your PST files to PDF makes sense:
- Accessibility: PDFs open anywhere, on virtually any device, and do not require special software.
- Security: PDFs are encryption- and password-protected. Use in Law and
- Business: PDF format is famous in legal files, client contacts, and regulatory reporting.
- Print-Ready: PDFs may also be used when duplicating emails to paper files.
- Save Attachments: Attachments to an email can be saved together with the message.
And with all these advantages, it is not astonishing that even additional users desire to Convert PST to PDF easily and safely.
Common problems in Cost-Free Manual Guide to Convert PST Files into PDF
Although it may seem easy at first, it is somewhat of a problem to turn the files, particularly the attachments, into PDFs:
- Manual methods are time-consuming and usually allow one email at a time.
- Outlook must be installed for most manual or semi-manual techniques.
- Attachments will not be added or saved in the correct format.
- During export, formatting problems may occur.
That is why calling in a professional converter tool can be the most secure and efficient method in most cases.
Optimum/Expert Solution: BLR PST Exporter Tool-Export PST Files to PDF
The PST Data Converter is a trustworthy way of converting numerous emails with attachments without any difficulties. It is software built by a company that goes with the name BLR Tools, and it targets the user who would wish to convert PST files to PDF format with little effort required and no data conversion as well.
Key Features:
- No Outlook Needed: Uses no Outlook at all.
- Batch Conversion: Changing several PST files together and saving time and effort.
- Save Attachments: Here, you can discover your email attachments as you
- Folders Saved: Makes your mail organized.
It provides a superb yet seamlessly simple solution of total PST to PDF conversion for the individual user, IT administrator, and legal practitioner.
Simple Way to Convert PST to PDF (including Attachments)
The following are tips on using Outlook PST Export Tool:
- Download and Install Software: Go to the existing site and install the software in your system.
- Add PST File: After opening the program through the software, you will have to navigate the PST file(s) to add.
- Export Format: You only manage to pick in the drop-down Export format PDF.
- Choose Destination Folder: Pick the folder and directory you wish.
- Advanced settings: Specify how PDF attachments are to be dealt with (embedded in PDF or stored externally.)
- Begin the process: All you need to do is click on the Export button to start the conversion.
- See Output: After it is accomplished, you should see your PDF files in the destination folder.
This process is efficient and easy and eliminates the possibility of data loss, due to which our data remains saved.
Tips for Best Results
To have a more straightforward conversion, take into consideration the following tips on how to do it smoothly:
- The first thing you should do is always to back up your original PST file.
- Pick the proper attachment settings according to your issue (legal, archive, sharing).
- Bear in mind to save time via the use of the batch conversion option to convert large mailboxes.
- Export a small file to test the design and structure of the file, as it will be beneficial for you later on
Final Thoughts
To make long-term storage, legal documentation, or just producing something that is easily shared, then it is a brilliant idea to convert Outlook data, specifically PST, to PDF. Although there are manual ways to do it in case it is time-consuming and risky. BLR PST Converter Tool is highly recommendable to anyone wishing to convert PST to PDF securely, quickly, and comprehensively, in particular when attachments are concerned.
It does not require Outlook, has a batch conversion option, and keeps everything correct about your data. Therefore, if you are sorting out business information or just have a desire to have a more legible and portable form of your emails, it is one of those instruments that can do the job correctly.
