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How can PST Files Be Quickly Converted to PDF Format? Complete Information

Outlook from Microsoft saves contacts, calendar entries, email transfers, and other data in a file format known as PST, or Personal Storage Table. Because it is a proprietary format, only Microsoft Outlook or other programs from third parties that support PST files may open and read it. Email messages and other data are commonly archived and stored in PST files for future use as backups or references.

On the other hand, digital documents may be set up, shared, and stored as PDF files, which stand for Portable Document Format. A multitude of programs, such as Microsoft Word, Excel, PowerPoint, and others, can produce PDF files. PDF files are designed to be platform-independent because they can be read and viewed on any computer or operating system that supports PDF files. Reports, contracts, and forms are among the documents that are frequently shared circulated using PDF files because they must be viewed or printed in their original format.

A Technical way to convert PST file to PDF file format?

One technical way to convert PST files to PDF format is to use Microsoft Outlook’s built-in print functionality. The procedures to follow to accomplish so are as follows:

  • Open Microsoft Outlook and navigate to the PST file you want to convert to PDF format.
  • Choose “Print” from the “File” menu by clicking on it.
  • Select the Microsoft has Print to PDF” printer option from the “Print” dialog box.
  • Click on the “Print Options” button and select the desired print settings such as page range, paper size, and orientation.
  • The converting procedure will begin when you click the “Print” button.
  • In the “Save Print Output As” dialog box, choose the destination folder where you want to save the converted PDF file and click on the “Save” button.

Using Microsoft Outlook’s print functionality is a technical way to convert PST files to PDF format. However, it cannot be the most efficient or convenient method, especially when converting large PST files with multiple items. Additionally, the method cannot preserve the original formatting, metadata, and attachments of the PST file during the conversion process.

How to convert PST file to PDF file format with the Professional Way?

Converting PST files to PDF format is a simple and straightforward process, and it can be done quickly and efficiently using the Outlook to PDF Converter. Here is a step-by-step guide on how to convert PST files to PDF format using the advance software:

  • Download and install the Softaken Outlook to PDF Converter on your Windows PC.
  • Launch the software by double-clicking the desktop icon or searching for it in the Start menu.
  • On the main screen, click on the “Add File” button to select the PST file you want to convert to PDF.
  • Use the software’s preview pane to select the items you want to convert, or simply choose to convert the entire mailbox.
  • Choose your desired conversion settings, such as page size, page orientation, and paper source.
  • Decide where you want to save the converted PDF file by choosing the target folder.
  • To begin the converting process, click the “Convert” button.


With the help of the simple-to-use Outlook to PDF Converter program, you can effectively convert PST files to PDF format with its extensive capabilities. Batch conversion is supported, enabling users to rapidly convert many PST files to PDF format. Furthermore, the program retains the PST file’s original layout, information, and attachments when converting it.